How We Serve

Dear Monthly Leader,

Thank you so much for leading the Havelock Chicks! We LOVE spending time at Coastal Women’s Shelter and truly appreciate you for making it possible. Without monthly leaders bringing their joy and passion to Coastal Women’s Shelter we truly believe this program would not be the wonderful blessing it is to so many!

Here are a few general guidelines for leading a Chicktime month at Coastal Women’s Shelter:


Your Workshop:

-We recommend you invite 1 girlfriend to help you lead your workshop. The workshop needs to be based on the passions and talents of the leaders…. YOU! For example, if you love to bake, prepare a program that will allow to decorate cookies or cupcakes. If your girlfriend loves yoga, she will prepare a yoga class and teach the basics… or your girlfriend may love basketball and she could teach a basketball clinic. For inspiration in planning and preparing your workshop, Pinterest offers tons of fun themes and ideas! You can also check out our Events for ideas from previous workshops. *We recommend that you incorporate either a snack station or a food item that would complement one of the programs because everyone loves to eat!


-Once you decide what your workshop will be, contact your Leader Co-Host (which will be assigned to you when you sign up) and discuss your ideas with her. At that time, she will let you know if your activities are appropriate for Coastal Women’s Shelter. All materials you bring to Coastal Women’s Shelter must be approved so make sure you discuss those ahead of time.

– Coastal Women’s Shelter can serve up to [10 – 20 ]. You must prepare for all [10 – 20 ] to attend, providing enough materials for all to participate, but please understand that on any given Saturday, we cannot guarantee how many people will be able to attend. Consider the Chicktime chicks that will be in attendance as well but you do not need to provide extras for us. We are there to help you and to serve Coastal Women’s Shelter!

Coastal Women’s Shelter is a center that serves men, women, children and families affected by sexual violence.

-You are responsible to fund all materials for your programs. If you need fundraising advice and support, please let us know ASAP!


Your Volunteers:

-You are responsible to bring ALL volunteers needed to facilitate your programs.

-Additional volunteers will join us on any given Saturday, but they will serve as mentors and rotate through the stations enjoying time with participants. You may bring additional volunteers to come and help in addition to your program facilitators! Bringing your own volunteers to run the programs also opens the opportunity for new volunteers to experience Chicktime!




-Chicktime Havelock will create an invitation for your event. It is important that you organize your programs as early as possible so that we get the invitation out to the public. Ideally, we would like that information 1 month prior to your event. Your Leader Co-Host will be in contact with you to get the specifics needed to create the invitation. Our invitations are sent out on the 1st of each month so please make sure you have given you Leader Co-Host a general idea of what your workshop ideas are in time for the invitation to go public.


-Chicktime Havelock will send out the invitation for you using our database to our regular volunteers. You are encouraged to send the invitation out to your circle of friends and family as well as print them off and distribute to your community if you desire. On that note, please encourage your friends to fill out our web form and sign up to join Chicktime Havelock, simply click the subscribe button at the bottom of every page to open the web form. Make sure to select Havelock from the drop-down menu. You are welcome to send a link the web form to your friends, post it on your Facebook page, and even include it as part of your email signature!




What to wear:

-We wear jeans, and Chicktime t-shirts. We will have Chicktime shirts available prior to each Chicktime Event. T-shirts are available with a $20 donation… we encourage you all to get one because it helps spread the word about Chicktime! 100% of the money goes to the Promise Place! This is how we raise money for special projects for the kids. If you are not planning to wear a Chicktime t-shirt ,Coastal Women’s Shelter asks that the volunteers wear modest tops that show no cleavage, and shirts that stay tucked in or do not ride up past the waistline of their pants. When volunteers do wear shorts, they need to be long, to the knee if possible.



Other things to consider:

-Please respect the privacy of the participants by not asking for last names (or give our last names). We are to be on a first name basis.

-Please leave large key chains, purses, pens, and other sharp objects in our cars or locked in the office while we are in the facility.

-Phones should be put away and on silent. It is imperative that we are spending every second of Chicktime with participants and not on our phones!

-Please do not use cameras unless you are given permission.